Experience — Chatluck Akararathakit Barbara

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Experiences

The Finance & Administrative Manager is responsible for all duties associated with the Finance, Accounting and administrative office including Accounting, Human Resources, Payroll, and Insurance for Employees and coordinating the daily activities of the administrative/accounting staff. And as Manager/Colleagues requested.
Department management, hereunder;
Work with auditing and accounting firm, tax advisor and other partners to comply with board and company governance requirements.
In charge of Project Operation, Cost Controlling, Budget Supervision, Planning and Analysis.
Supervise Purchase Order, and coordinate with banks, suppliers and logistic companies.
Review documents and handle various Admin tasks such as Revenue, Social Security office, Labour Department, DMF Department, Custom Department etc.
Supervise and Review the work of admin/logistic and accounting staffs.
End Responsible for Financial (monthly & weekly) reporting for Thailand & Asia Pac Region (Tasks delegated to Admin officer)
End Responsible for correct use of company systems (Tasks delegated to Admin officer)
Responsibility to prepare invoices both externally and internally
Responsibility to complete all Accounts and Receivables from Start to Finish
Responsibility for all Visa’s & Work Permits for Expats
Supporting the MD as directed.

Event manager
Event Coordinator
MC Presenter
Personal Assistant
Client liaison and hospitality

Company website

www.thequalitycollective.com

Ensure the developmental needs of all children are met within a framework of planned activity and early learning experiences
keep a register and up to date records of all children and to give regular feedback to parents and management committee about children’s development and progress
In conjunction with staff team, prepare long, medium and short term curriculum plans for the early year and occupational therapy setting
Maintain all records as required; children, parents, staffs, medical, welfare, etc
Establish and coordinate with government institutions, hospitals and welfare agencies, management and preparation of all related documents
Adhere to the Child Protection Policy of the Home and report and cause for concern
Encourage the active participation of all parents of the day care children
Organize and facilitate regular progress meetings and trainings with parents
Represent the Camillian Home and ensure effective communication between the staff and with all partner organizations
Coordinate special events and outings
Responsible for and to oversee the day to day management, staffing, organisation and smooth running of the project
Create a welcoming and family friendly environment
A member of the management team and to contribute to the strategic planning, monitoring, evaluation and development of the project
Responsible at all times for high standards of care and education of children
Maintain equipment and resources
Accountable and responsible for day to day financial systems directly relating to the children’s education and development program
Responsible for admissions in line with the admissions policy agreed by the management teams
Uphold, implement and regularly review all policies and procedures with the staff team and management committee
Maintain all records relating to the management of the group
Manage child department budget, keep petty cash record and supply a monthly budget update for the management committee, compile end of year account
Order equipment and supplies when necessary with management committee approval
Ensure all safety equipment is maintained and regularly serviced
Actively seek additional funding
Effectively market and promote the project
Network with appropriate statutory and voluntary agencies including funding agencies
Attend relevant meetings
Regularly monitor and evaluate the quality of service
Prepare agendas and written reports for all committee / parent meetings
Ensure all staff/students/volunteers are cross checked and vetted
Facilitate regular staff meetings and curriculum planning meetings
Offer support, advice, supervision and direction to the staff team and promote a strong sense of teamwork
Co-ordinate recruitment and selection procedures when necessary and in partnership with management committee
Carry out regular appraisal of staff performance
Identify and support staff training requirements
Carry out induction programmes with new staff/students/volunteers
Encourage commitment to quality improvement through on going professional development for the whole staff team
Ensure quality of opportunity for staff, children and parents
Ensure that high standards of hygiene and safety are maintained at all times
PR & Fundraising

Company website

www.camillianhomelatkrabang.org

Company's consistent achievement of its mission and financial objectives.In program development and administration
Provide leadership in developing program, company and financial plans with the Board of Directors and staff, and carry out plans and policies authorized by the board
Maintain official records and documents, and ensure compliance with federal, state and local regulations
Maintain a working knowledge of significant developments and trends in the field
Sales and Marketing
Recruitment and employment
Encourage staff development and education, and assist program staff in relating their specialized work to the total program of the company
Maintain a climate which attracts, keeps, and motivates a diverse staff of top quality people
Developing and maintaining sound financial practices
Work with the staff, Finance Committee, and the board in preparing a budget; see that the organization operates within budget guidelines
Ensure that adequate funds are available to permit the company to carry out its work
Sourcing new suppliers

Company website

www.desire247.net

Providing financial planning services and offering financial stability to the clients
Offering clients comprehensive financial planning service and help clients choose insurance policies that suit their needs, such as life insurance, health insurance, personal accident insurance, retirement benefit insurance, youth educational plans for individuals and corporate
In the event of a loss, help policyholders settle insurance claims
Continuing education for focusing on insurance laws, consumer protection, ethics, insurance financial security advisor, and the technical details of various insurance policies

Company website

www.inglife.co.th

Providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner
Provide support to the Chief and Company Administrator
Perform other related duties as required

Company website

www.ncgroup.co.th

Sourcing new manufacturers for buyers (US and Europe);
Planning product ranges and preparing stock plans in conjunction with buyers and manufacturers;
Corporate with buyers, analysts, stores, suppliers and distributors;
Maintaining a comprehensive library of appropriate data;
Producing layout plans for stores;
Controlling production levels based on forecast for the season;
Accompanying buyers on visits to manufacturers to appreciate production processes;
Meeting with suppliers and managing the distribution of products, possibly negotiation cost price with suppliers;
Identifying production and supply difficulties and dealing with them as and when they occur;
Managing, training and supervising with team such as quality control team;
Handling orders placing with buyers and suppliers till the merchandise ships out;
Weekly updating & reporting orders status to buyers and head office (Newtimes Taipei office);
Monitoring manufacturers to down load and up load data from/ buyer’s web site;
Developing accessories & garment samples for manufactures and buyers;
Trading: export garment accessories to off shore factory - Sri Lanka;

Serve as secretary the Managing Director, Greet visitors and answer telephone, provide information, keyboard correspondence and related matter, prepare and maintain files and records;
Prepare general correspondences, memorandums, reports, schedule, purchase orders and other materials from rough draft, copy, marginal notes or verbal instruction;
Maintain appointment calendar, schedule appointments, conferences, and meetings;
Check and review a variety of data for accuracy, completeness and conformity to established standards and procedures;
Collect and prepare data for records and reports;
Maintain records and generate appropriate reports;
Compile and produce statistical information and reports;
Requisition supplies and materials for office and office copy equipment;
Maintain financial transactions of office funds;
Receive, route, sort, and process mail;
Perform multi-pragmatic tasks successfully;
Maintain filling system as required by supervisor
Operate standard office equipment to include word-processing and data processing equipment, copiers, etc;
Maintain confidential information of office related information;
Attend in-services training to improve skills and knowledge of office work;
Take all necessary and reasonable precautions to protect equipment, materials, and facilities;
Responsible for taking and distributing meeting minutes & oversees several administrative committees;

Admistration of Depot Department

Thai Petrochemical Industry Public Co., Ltd. (TPI)

October 1999 to October 2001

Full-time

Bangkok

Thailand

Collected, counted, and disbursed money, did basic bookkeeping and complete banking transactions;
Communicated with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders and address complaints;
Answered telephones, directed calls and took messages;
Compiled, copied, sorted, and filed records of office activities, business transactions, and other activities;
Completed and mailed bills, contracts, policies, invoices, or checks;
Computed, recorded, and proofread data and other information, such as records or reports;
Operated office machines;
Maintained and updated filling, inventory, mailing, and database systems, either manually or using a computer;
Opened, sorted and route incoming mail, answered correspondence, and prepared outgoing mail;
Reviewed files, records, and other documents to obtain information to respond to requests;
Responsible for taking and distributing meeting minutes & oversees several administrative committees;

Maintained calendars; scheduled and coordinated appointments;
Wrote and drafted correspondence, reports, documents and other written materials;
Reviewed incoming correspondence; initiated replies as appropriate; routed matters requiring action by staff or other organizations and followed up to ensure actions were completed;
Reviewed outgoing correspondence, edited for procedural and grammatical accuracy, conformance to general policy and factual correctness; advised writers of problems needing attention;
Recorded and transcribed minutes of meetings, hearings, dictation, dialogue, etc., and produced document in draft and final format;
Received calls and greeted visitors, took and relayed messages, responded to requests for information; provided information and directed callers/visitors to appropriate individuals;
Provided assistance and on-the-job training;
Maintained and created files and record keeping systems;
Sorted, labeled files and retrieved documents and other materials;
Performed other tasks as assigned;
Deal with complaints;

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Chatluck Akararathakit Barbara

Finance and Admin Manager

Finance and Administration Manager

Freelance Facilitors

General Manager (Full Time)

Founder and Executive Director

Insurance Sales Agent

Executive Secretary

Merchandise Agent

Secretary & General Administrative

Admistration of Depot Department

Administrative Assistant and Secretary