Experience — Bashar Shweiki

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Experiences

Faclitate the delegation arrival to the country
Make the connection with domestic buyers
Prepare lists of buyers and match the lists with delegations.
Ensure the logistics of the events day.
Create connection with all unions and chamber of commerce in the country.

Followed-up and communicated with all of trainees and beneficiaries to well select them according to the donor criteria.
Recruited trainers and service providers, through applying recruitment process starting from preparing TOR until selection.
Oversee budget allocations, and monitor expenditures; check payment requests and cash transfer instructions, and ensured the best practices in expenditures and procurement process.
Designed and implemented the project actions plan.
Reporting and tracking projects performance and achievements and prepared narrative and financial reports, and ensured the timely submission of reports as agreed internally and externally.
Provided logistical support and coordination for all the project activities.
Prepared and planned for the occasions like career day or ceremonies and facilitate all the logistics related to the events.
Coordinated the logistics related to the project and prepared the plans for all the activities under the project.
Organized and tracked online and on-site trainings.
Developed monitoring & evaluation plans for the program, including close monitoring of trainees satsfaction.

Contributed to the formulation of strategic and operational plans for the West Bank program.
Supported the DoP in preparing the documentation required for grant approval and disbursement of funds
Assisted the DoP in developing new project concept notes, as well as project log frames and budgets
Project monitoring and evaluation and data collection.
Facilitating the activities between the team (doctors, nurses, radiologists, etc..) in Palestine and the volunteers in UK hospitals for different capacity building activities.
Managed the Ministry of Health projects: Breast Unit, Burn project, and Mental Health project. and creating action plan for each project.
Worked closely with the Procurement Department to ensure a smooth delivery for the consumables for each project, and ensured a right procurement process for devices and tools after preparing the specifications and PR's. in addition to analyzing the bids received by suppliers. untill receiving the items requested.
Coordinated for and implemented the medical mission and delegation to the country and prepared for the lectures, visits and on job training's. with all the logistics needed from the time of preparing for the mission until the departure of the team.
Worked closely with the Financial Department to review the budget monthly to ensure a well execution for the budget set for each project in addition to preparing an annually budget for each project. in addition to make sure of payments for suppliers procured items to projects.
Participated in developing Accountability and safeguarding policies for the Organization to be applied in all offices.
Played the role as the focal point with the ministry of Health arranging for different supporting activities including the mission agenda.
Planned and implemented activities, organized conferences, workshops, seminars, visited stakeholders and partners, follow-up on activities.
Supported in designing monitoring & evaluation plans for the program, including close monitoring of partners’ activities;

Define the Cooperative objectives, strategies and action plan, and internal regulations. Apply M&E steps and measuring the goals.
Prepared the annual budget for the cooperative which ensures the sustainability of the project.
Managed the Cooperative operations according to the available resources and following the plan put with the board at the beginning of each year sticking to the vision of the cooperative.
Looking for new projects related to the aim of the cooperative, to empower more women in the community by finding new jobs for them. by answering call for proposals by different donors.
Handled all relationships and fulfill all commitments with third parties, Donors, suppliers and customers
Ensuring the sustainability of the cooperative by opening new markets for its products, by continuous marketing and promotion in the local and international market.
Hire ,Train, and supervise both of workers and volunteers in order to make sure of raising their capacities in different areas. and preparing contracts for new workers.
Preparing payroll for employees and workers at the end of each months, and following their leaves and compensations according to internal rules and regulations.
Supervision of all financial flows with the objective to progressively increase the cooperative cash flow.
Plan, anticipate and properly organize the overall activities of the Cooperative. sticking on the budget given either by the donor or the cooperative budget.
Supervise and monitor all procurement process starting with purchase order to bidding then taking the decision of purchase, and after that making sure of receiving the requested materials then making sure of the payment for the supplier according to the cooperative financial policy.
Managing all logistics related to the activities of the cooperative to achieve the best cost effective fulfillment of actions.
Training other cooperatives and women centers in Marketing and cash control, and increasing their awareness about sustainability. and helping them to market their products through the cooperative channels.
Reporting all the actions to the board of the cooperative, and preparing for a monthly meeting to summarize and Monitoring whether the cooperative actions are on the right path.

Country Rep. Assistant/ Project Officer

IECD - Institut Européen de Coopération et de Développement

June 2014 to August 2016

Full-time

East Jerusalem

Palestinian Territories

Country Rep. Assistant:-
• Ensured required projects coordination following Country Representative leadership.
• Acted as IECD focal point with the local authorities and partners when required.
• Managed relationships with key partners (cooperatives, Al Quds University, Municipality, Ministry of Education and others)
• Assisted Project Managers in Answering calls for proposal for public and private donors.
• Supported the Country Representative in the resolution of eventual conflict with the local communities.
.Managed the process of contracting employees and the end of service reconciliation.
. Supervised and Managed the procurement process for the needs of the 3 projects of the organization,
CEO of a Cooperative
•Collaborated with the Board of the Cooperative to define the vision and strategy of the Cooperative
•Elaborated the annual Business Plan of the Cooperative in coordination with the Board and IECD and ensure its implementation
•Coordinated the daily work of the cooperative
•Ensured the implementation of the Cooperative financial and administrative procedures.
•Ensured that the production meets the needs of the market in term of quality and quantity.
.Ensured networking between cooperatives in order to open new opportunities for new women.
.Supported and built the capacities of women through capacity building training's.
increased the sales of the cooperative 100%
Ensure the women of the cooperative having stable income.

Project Coordinator/ Trainer, MSE Project

IECD

March 2011 to May 2014

Full-time

East Jerusalem

Palestinian Territories

• Managed and trained the project team and trainers (4 employees)
• Ensure impact measurement through data collection and analysis for M&E
• Drafted internal narrative and financial reports
• Developed the public relations and fundraising for the project
. Selected and trained external trainers for specific subjects.
• Delivered business management trainings (more than 200 individuals mostly women in East Jerusalem)
• Adapted and improved the training modules according to the needs of the trainees.
• Carry out coaching interviews with beneficiaries.
• Developed advanced training's (Marketing, Accounting, Financial analysis, etc...)
Ensured that outcomes and results of the project were matching the donors expectations.

Prepared the training material
Identified the needs of trainees through interviews
Conducted a 12 sessions trainings.
Monitored and evaluated the results and the comparison before and after the training.