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Alaa Dabbas

Alaa Dabbas

.

35 years old
Driving License
Amman (+962) Jordan
Employed Available
Contact me
I am a qualified, dedicated and experienced Finance and Admin-HR
 worker, specializing in Finance and Admin- HR. for the past 7 years I've worked with different types of Organizations which gave me a very good experience, in addition to my previous experience in Management. I possess good organizational skills
and an ability to maintain the big picture while attending to details
and logistics. I am and good communicator; and I remain positive under pressure, especially in what can be difficult or traumatic
 situations.
I have acquired during my previous roles is the ability to successfully implement and manage new accounting and HR systems and procedures. I enjoy the challenge of integrating a new system and working with the wider accounting and HR team to ensure a smooth and productive workflow. I have a proactive management style with highly developed communication skills. I have frequently been required to manage a team under pressure and enable them to meet strict deadlines.
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Experiences
  • Responsibility 1 : Accountancy and Budget

    1. Post and update of the accountancy according to the project activities on Daily basis.
    2. Double check of records, according to Tdh and donors' procedures
    3. Allocate expenses in the right account code, budget and financial lines
    4. Prepare the monthly closing documents including the Accounts reconciliations and Cash inventory count.
    5. Collaborate in the preparation of documents for financial/annual audits.
    6. Prepare the monthly payroll and ensure salary administration
    7. Prepare and ensure monthly budgets follow up, update of allocation table, allocation of funds
    8. Participate to the Financial strategy of the overall mission in Jordan
    9. Updating the budgets forecast & Follow up with Project Coordinators and the country Finance Coordinator
    10. Manage bank accounts and liaise with the bank manager for any issue.

    .
  • Responsibility 2 : Partners Budget and Report

    1. Review Partners financial reports and supporting document and provide feedback as necessary.
    2. Liaise with partners to ensure completeness, correctness and accuracy of Partners financial reports.
    3. Prepare financial report reconciliations for Program and Finance review and sign off in a monthly Basis
    4. Review Partners cash requests.
    5. Manage and track Partners budgets and obligations.
      6, Inform the both the Finance Admin Coordinator & the Field Coordinator of major budget fluctuations, significant overspending or under spending.
    6. Prepare internal reports for Finance.
    7. Liaise with local CBOs and INGO.

    .
  • Responsibility 3 :Cash-flow management

    1. Manage the monthly accountancy closure process
    2. Carry out the necessary accounting controls (validity of vouchers, quality of the accounting transactions, etc.)
    3. Carry out the necessary controls of payable and receivable account management
    4. Ensure the management of bank accounts, safes and cash boxes and appropriate security system
    5. Carry out physical checks of safes and cash-boxes and ensure control rules are being applied
    6. Support all budget holders in the elaboration of the monthly cash forecast
    7. Supervise cash/bank transfers.

    .
  • Responsibility 4 :Human Resources and Administration:

    1. Oversee the work of the HR Unit ensuring that the following are managed well;HR plan is up to date and accurate;
    2. Set and develop HR Handbook and implementing HR policies and procedures, including updating the sta handbook, in compliance with the country labor laws, International standards and HR best practices;
    3. Developing and implementing annual HR & Training and Development plans
    4. Provide tailored training on HR procedures to teams (including managers and partner sta ) on speci c HR topics upon request or as necessary.
    5. Ensure that organization is aware of, and abides by local law and regulations, including the Labor Law; Social Security; Insurance; Tax, etc.
    6. Ensure managers are aware of and comply with HR policies and Jordan legal requirements in all disciplinary or contract termination cases.
    7. Ensure that new sta are fully aware of the expectations of their role and are provided with the support, training and information that they need to function e ectively.
    8. Following up all permits and visas from request to nal approval with government authurity
  • Participating in strategic and operational planning contributing professional expertise in human resources management
  • Maintains the work structure by updating job requirements and job descriptions for all positions.
  • Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.
  • Prepares employees for assignments by establishing and conducting orientation and training programs.
  • Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Maintains human resource staff by recruiting, selecting, orienting, and training employees.

HR & Admin In Charge

Al-Faouri Group
January 2015 to November 2015
Full-time
Amman
Jordan
  • Monitoring and supervise the employment and administration of personnel related data and information, including personal files, leave records and ensures that policies, procedures and systems specified in the Human Resource Policy Manual is being followed in all cases.
  • Human resources matters solving
  • Recruit and establish an IT section to maintain all the softwares, hardware, networks, servers and computers of the company
  • Office and site utilities, network maintenance and insure bill payment & continuity
  • Developing of HR policies
  • Developing of HR Tools
  • Setting a Annual Training matrix
    1. Administration Manager from May 2013 To Sep 2014
    2. Senior HR and Admin Officer June 2010 to April 2013.

    .
  • HR Duties:

    1. Improve current HR set-up in the Organization
    2. HR Development and Harmonization: Comply with all human resources harmonization requirements
    3. Develop pay, social and training guidelines, policies and procedures in collaboration with CEO.
    4. Yearly review of salary grid and discuss updates with CEO.
    5. Manage the recruitment, the evaluation process and the career management in collaboration with coordinators and CEO
    6. Ensure a good level of staff care and support the development of a capacity building plan.
    7. Execute office administration activities including upkeep of office,equipment, furniture, insurance for motor vehicles, life, workmen's compensation, third party liability etc. Responsible to retain in a secure place the passports of company employees and exchange them for labour cards when the passport is required by the employee.
    8. Follow and maintain Company standards of Quality in accordance with Company Quality System requirements
    9. Incharge of the Department Petty cash
    10. Incharge of the Medical Insurance policy
    11. Preparing payroll
    12. Following up the attendance
    13. Other duties assign by the direct manager.

    .
  • Administrator and Finance Duties:

    1. Manages and supervises the overall work of the Accounting Unit
    2. Interfaces with banks for issues concerning:
      o Letter of Credit.
      o Performance Bond.
      o Letter of Guarantee.
    3. Oversees the preparation and checks on invoices and invoice payments
    4. Responsible for updating the collection of payments on the Tasmeem Invoicing Module
    5. Responsible for the reconciliation and preparation of financial reports:
      o Weekly Reports
      o Monthly Reports
      o Yearly Reports
      o Balance Sheet
      o Income Statement
      o Other statements
    6. Independently manages and controls the accounting, financial and banking requirements of the organisation. Ensures the data entry into the accounting system and maintains an up to date level of accounting and financial information on the company.
Education

Business Administration

Balqa Applied University

2007 to 2011
B.SC degree in Busninss Administration ( 2010 ), Score 3.46/4.00 Very Good
Skills

Management

  • Supervision & Training
    Expert
  • Strategist and Policies Drafting
    Expert
  • Standers Operations Procedures Drafting
    Expert
  • Internal Regulations Drafting
    Expert
  • Advance Excel
    Expert
  • Public Relations
    Advanced

Language

  • Arabic - Fluent
    Expert
  • English - Very Good
    Advanced

Training - Certification

  • Microsoft Office
  • "ERP" Enterprise Resources Planning
  • HRMS - HR Managment system
  • HRPAY
  • ISO-TC 260 - Human Resources Management
  • GMP - Good Manufacturing Process
  • HACT - UNICEF
    Advanced
  • Budget
    Advanced
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